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Administrative Assistant

Job information
Salary £16,491 - £17,419 (pro rata)
Organisation St. Paul's CofE Primary School
Closing date 9.05 am on 11 October 2017
For more information contact

Please contact Susan Collins at St Pauls on 01432273784 or email scollins@st-pauls.hereford.sch.uk for further details on how to apply.

Details

21 hours a week (Monday to Friday), term time only.

 

Reporting to the School Business Manager, the successful candidate will be expected to demonstrate the following;

 

Administrative Tasks

 

•To undertake reception duties, and dealing with the majority of enquiries. Signing visitors in and out of the school.

•To respond to correspondence, whether by email, fax or letter.

•To answer telephone enquiries, and taking messages or passing on to other members of staff, as required.

•To undertake typing/word-processing duties, including those requiring more complex formatting.

•To assist the headteacher in the promotion of the school, contributing to the production/content of the school newsletter or prospectus.

•To open and distribute the post at the start of the school day and to ensure that outgoing post is dispatched.

•To place advertisements in accordance with the headteacher’s instructions and to send out application packs to candidates.  To assist with arranging interviews, as required.

•To file documents.

•To arrange school trips, photographs, work placements, events etc. in consultation with the School Business Manager.

•To word-process letters and other documents, as required.

•Working within the resources provided; to ensure local systems, skills and processes are in place and applied consistently to secure high quality information, data, analyses and reports

 

Resources/Finance

•To undertake routine administration of school lettings, if required.

•To photocopy worksheets and other materials, and help with the collation and distribution of these, if necessary.

•To maintain supplies of school stationery and other school resources within an agreed budget.  To discuss any shortages with the headteacher and initiate and process orders, as directed.

•To assist with the processing of invoices and pass these forward for signature/payment in accordance with established procedures.

•To collect money from pupils, and ensure accurate records are kept.

•To use petty cash to make local payments and keep records of expenditure.

 

Information

•To maintain manual records/computer databases and arrange for the adaptation of these if necessary.

•To produce more detailed lists/information/data as required.

•To assist with the maintenance and collation of pupil reports.

•To complete forms/returns for submission to the LA, DfE, EFA, etc.

•To keep accurate records on attendance at school, which may involve telephoning parents for further information or clarification.  To produce data on attendance, as required.

•To maintain and update the school’s ‘, Google Diaries, Twitter, St Paul’s App and any other digital communications as required.

 

Additional

•To be trained in First Aid and administer as necessary.

 

Ideally the hours will be Mon, Tues, Thurs & Fri 10.00-14.30 and Wednesday 10.00-14.15, (with a 15 minute unpaid break each day).