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Temporary Administrative Assistant

Job information
Organisation H3 (Hospital Home and Teaching Hub)
Hours 20 hours a week
Closing date 12 pm on 5 April 2021

Job details

Hours: Term time only, 9.30am to 1.30pm 20 hours per week

H3 are looking for a temporary administrator to handle general office administration and front of house duties. The right candidate will also need previous experience in finance such as processing invoices, process credit card reconciliation, etc.

General duties include:

  • Meet and greet all visitors to the School, maintain register of visitors and protocols

  • Answer and direct all incoming phone calls

  • Process and distribute incoming post and frank outgoing post

  • Carry out general admin duties e.g. writing letters, emails

  • Contact parents using telephone, email and Text2Parent platform

  • Maintain the general email accounts (admin@), responding to queries / directing enquiries as required

  • Assist in the upkeep of contact records, including student, staff.

  • Access and use AnyComms so that pupil referrals are dealt with promptly and accurately

  • Organise and manage transport for pupils, including dealing with taxi companies

  • Deal with suppliers, including photocopiers, services, telephone, internet, printers

  • Order stationary, first-aid equipment and sundries

    Finance

  • Create invoices and liaise with Finance Department regarding payments

  • Use Business World to input and maintain accurate financial information

  • Process credit card reconciliation

  • Manage petty cash, maintain records, make payments etc

  • Process staff travel and expenses claim forms

  • Process Disclosure & Barring Service (DBS) checks

  • Issue ID passes for staff, students and contractors when required

    SIMS

  • Use SIMS management system to maintain records of attendance, reports, data etc

If you are interested in the role please send your CV to recruitment@hoopleltd.co.uk or for more information please call 01432 383890.

For more information contact


Hoople Ltd is working on behalf of our Client as a Recruitment Agency.